Contract TERMS OF REFERENCE – INSTITUTIONAL STRENGTHENING
Job Description
Title: VANGO Institutional Strengthening.
Location: Home based
Commencement Date: July 2022
Position reports to: VANGO Board
Background
The Vanuatu Association of Non-Government Organization (VANGO) is the national umbrella organization for all NGOs and CBOs operating in Vanuatu. It was founded in 1991. Since its establishment the organization was largely focused on empowering local NGOs and CBOs in an effort to make a difference in the development process and engage in poverty alleviation initiatives in Vanuatu. In 2004, VANGO signed an MOU with the Government to create partnership and provide accountability for government funds although avenues for consultation were limited and some NGOs have since described cooperation with government.
As a measure to address the issue of the ineffectiveness of VANGO and re-establish the institution to full restoration to be able to perform its true role as the Umbrella Institution for all Civil Society and NGOs in Vanuatu, VANGO convene a governance workshop with its members on the 13th and 14th October 2021. As a result of the 2 days governance workshop VANGO board and its members were able to identify the strength, weaknesses, key opportunities, and threats of VANGO as an organization. Through the SWOT analysis process for the 2 days’ workshop VANGO was able to develop an action plan with key priority areas which needs VANGO board and its members to focus on to strengthen the organization. Part of the workshop the consultant was able to conduct an initial review of the 2018 amended Constitution with VANGO board and its members based on the governance experience.
The overarching Goal of VANGO, as expressed in the current Constitution is; To build a vibrant NGO sector which accurately represents the interests of ni-Vanuatu people and disadvantaged groups and promotes important local development issues.
2. Purpose
To undertake an external, independent review of the VANGO existing institutional policies,
procedures and mechanism and proposed update of these documents.
3. Scope
The purpose of the institutional strengthening is to review and update the existing institutional policy and procedures to ensure VANGO systems are updated with minimum standard and in line with the Employment Act of Vanuatu.
- Develop VANGO financial policy, procurements policy, logistics and other relevant internal organization policies.
- Review of relevant VANGO documents to ensure the update reflects the overall organization activities.
- Develop an HR Staff Manual.
4. Estimated Timeline and Tasks
(See listing attachment)
5. Minimum Requirements and Competences
- Demonstrable prior experience in development of institutional policy.
- At least five years’ experience in Leadership and Governance.
- Advanced university degree in business, economics, non-profit management, international development, or related field.
- Excellent communication skills including in presentations and report writing.
- Excellent spoken and written English.
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