Contract REQUEST FOR QUOTATION – SUPPLY AND FABRICATION OF TRASH RACKS
Job Description
Project title : Vanuatu Affordable and Resilient Settlements Project (VARS)
Source of Funding (grant no.):IDA-D9670
Contract Name: Supply and Fabrication of Trash Racks
Contract Ref: VU-MLNR-447115-GO-RFQ
General Description
Introduction to the Supply and Fabrication of Trash Racks
In line with the ongoing efforts to enhance the infrastructure and living conditions within existing settlements, a critical focus has been placed on solid waste management. The introduction of trash racks is an integral part of this initiative, aimed at improving the collection, handling, and disposal of solid waste in a manner that is both efficient and sustainable.
Purpose
The primary purpose of supplying and fabricating trash racks is to ensure that waste management systems are robust, resilient, and capable of addressing the unique challenges posed by the environment. Trash racks are designed to contain waste securely, preventing it from being scattered by wind, animals, or floods, and to facilitate easy and efficient waste collection. By incorporating features such as elevated designs, corrosion-resistant materials, and provisions for aesthetic enhancements like integrated planting, these trash racks will contribute to a cleaner and more organized community environment.
Scope
The scope of this work is focused on the supply and fabrication of trash racks using steel (metal), ensuring they meet the specific design and functional requirements outlined. Suppliers are responsible for manufacturing the trash racks to the specified standards, utilizing durable, corrosion-resistant steel, and adhering to the required dimensions and design features. Installation of the trash racks will be managed separately by the Project Management Unit (PMU), with the completed units being picked up directly from the suppliers’ warehouses.
Manufacturing – Hold Point
The fabricator is to contact the client for inspection of the completeion of the first unit. This is a formal HOLD POINT to the Contract. The Client will undertake a thorough quality inspection of this first unit, and after this approval the fabricator can continue with fabricating the remaining units for the complete order. The Client reserve the right to under take on going inspections of the manufacturing process.
Trash Rack Details
The trash racks are designed with several important updates to ensure they meet the specific needs of the project. Here’s a summary of the key details:
- Dimensions: The original dimensions (length, width, and height) have been kept the same, but there are now options for smaller racks that are 1 meter and 2 meters in length.
- Material and Construction: We are using steel square hollow sections (instead of angled sections) for the structure. This change aligns with the design of trash racks we inspected on site, ensuring consistency.
- Bracing: The bracing design has been adjusted to use less material while still providing the necessary strength.
- Containment Features: Mesh sides will be added to the back and sides of the racks, and a front bar will help keep rubbish bags securely in place.
- Steel Grade and Coating: The racks will be made from Grade 350 steel, which will be cold- dipped and galvanized using a zinc-rich primer. This will protect the racks from corrosion and extend their lifespan.
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How to Apply
1. You are invited to submit your price quotation(s) for the supply of the following item:
- Supply and Fabrication of 45 Trash Racks.
- Information on technical specifications and required quantities are attached.
2. Price quotations will be evaluated and the contract awarded to the supplier offering the lowest evaluated price, if substantially responsive to the technical specifications.
3. Your price quotation in the forms attached (Annexes 1, 3 and 4) may be submitted by hand delivery, or email at the following address:
Contact Details:
Name : Senior Procurement and Operations Officer
Address: Ministry of Lands and Natural Resources (MoLNR)
Email: [email protected]
Phone # : +678 5614688
4. The deadline for receipt of your quotation(s) by the Purchaser at the address indicated in above Paragraph 3 is: 27th September 2024 at time: 1400 Hours.
5. Your quotation should be in English language.
6. Your quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract.
7. PRICE:
- The price shall be quoted in the Vanautu Currency (Vatu).
8. EVALUATION OF QUOTATIONS:
- Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price at the final destination in accordance with Paragraph 2 above.
In evaluating the quotations, the Purchaser will determine for each quotation the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
- where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
- where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
- if a Supplier refuses to accept the correction, his quotation will be rejected.
9. AWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated price and offering goods which are substantially responsive to the technical specifications. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.
10. VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of Sixty (60) days from the deadline for receipt of quotation(s) indicated in Paragraph 4 of this RFQ.
10. Further information can be obtained from:
Name : Senior Procurement and Operations Officer
Address : Ministry of Lands and Natural Resources (MoLNR)
Email : [email protected]
Phone #: +678 5614688
11. Please confirm by email the receipt of this RFQ and whether or not you will submit the price quotation.
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