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7 Sep 2020


Oxfam Port Vila, Efate

Job Description

Position Title: Program Manager – Inclusion
Supervisor: Director Programme
Location: Port Vila, Vanuatu
Contract Type: 12 month fixed-term with possible extension
Category: 3
Date: June 2020

Oxfam Commitments:
OI Codes of Conduct
Industry Codes
Equal Employment Opportunity
Diversity and Gender Equality
Child Safe Codes
Safety & Security,
Travel and Health & Wellbeing


The Gender and Inclusion program, developed as part of Oxfam in the Pacific’s suite of Inclusion Programs and specifically focussed on the context of Vanuatu, will work in ways underpinned by Oxfam’s Pacific Values and strengths-based interventions, to address systemic and gendered issues of power and a lack of equality and diversity- particularly within civil society and governance institutions in Vanuatu. It will address some critical barriers to social, economic and political participation faced by excluded and marginalised groups such as women, people with disabilities and people of diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC) by resourcing organisations and networks run by and with them to challenge and change gender norms and to test and implement collective action solutions. It will work with women, men and people of diverse SOGIESC to create environments at multiple levels which enable and foster greater individual and collective agency; increase feminist leadership and creative problem solving driven by diversity; and increase the focus on accountability across Governance systems – especially with regard to community safety, sustainability and wellbeing.

This program aligns with and is responsive to Oxfam in the Pacific’s (OiP) Strategy 2020-2030. The Strategy seeks to address poor governance as both a cause and a symptom of inequality and as a problem which left unchecked, undermines other development gains through a failure to address co-indicators of inequality such as Violence Against Women and Girls (VAWG) and inaction on Climate Change. This self-reinforcing cycle of poor governance has intersectional impacts on family, community and economic, political and cultural structures; therefore programs developed under the Pacific Strategy will investigate and pursue transformative agendas. Programs will work particularly with civil society and to engage those who have traditionally been excluded and survived on the margins of society to increase skills, form supportive and enabling alliances, participate more fully as empowered citizens and hold duty bearers to account for their decisions and resource allocation.

This five-year program (2020-2025) works towards the following ultimate change goal:
Vanuatu women, young people, People with Disabilities, people of diverse Sexual Orientation Gender Identity and Sex Characteristics (SOGIESC) and other excluded groups have increased power and opportunities to transform Pacific systems and institutions– championing safety, wellbeing, resilience and the urgency of a 1.5 world
The Program will work across four key areas or Program pillars. Pillar one (Civil Society) will aim to strengthen local civil society organisations (CSO’s) run by and representing diverse and marginalised people for increased autonomy and sustainability and to break down social, economic and political participation barriers for their constituent groups – undertaking communication for norm change, coordinating with collective action initiatives and exploring and testing the feasibility of income generation activities. This pillar aims to change the ways CSO’s are thinking about gender and diversity and to increase their voice and agency within larger systems and Networks in Vanuatu. The focus of Pillar two (Collective Action) will be to increase the autonomy, diversity and gender responsiveness of civil society networks in Vanuatu – ensuring that as well as planning advocacy initiatives based on the particular needs of their constituent groups, they are prioritising and strategizing together to increase the impact and success of collective action on key issues affecting the lives and lives of women and marginalised groups. Initiatives in this pillar will build trust between formal and informal sectors and governance actors and use social accountability approaches and tools to undertake evidence-based influencing and track duty bearer commitments.

Pillar three (Institutions) aims to raise the consciousness of key leadership groups and institutions within formal and informal governance institutions in Vanuatu. The focus here will be on working with (largely male) power holders to shift norms and attitudes regarding gender equality and the importance of diversity in decision making. Interventions will also build solidarity amongst current and potential feminist leaders – laying a strong foundation of support before building towards increased participation of women and feminist leaders in formal decision making entities. The fourth pillar (Knowledge) will ensure Oxfam, its partner organisations and allies have access to data, wisdom and evidence to shift attitudes, build skills and understand and influence how change happens. This will require that Oxfam works with a variety of stakeholders to identify and investigate key knowledge gaps around the barriers and opportunities that exist for the economic, social and political participation of women and other marginalised groups and formulates strategies based on new knowledge and skills.

The Program Manager position have the following key roles:

Program Specialty

  • Staff management of Program team- including provision of performance feedback and joint planning of targeted professional development
  • Program monitoring oversight
  • With regional Inclusion lead – oversight of accountability to partners and partner compliance with Oxfam program standards
  • Accountability for budget oversight and management -including ensuring budget burn rate is on track and financial reporting is timely, accurate and as per system requirements
  • High level relationship management with key Oxfam and external stakeholders
  • Engage and support the Regional Inclusion lead on Regional inclusion Program strategy and systems and ways of working

Business Services

  • Manage partner relationships including the contractual arrangements between Oxfam and partners
  • Manage the relationship between Oxfam and donors including ensuring all contractual obligations are met
  • Manage contractual relationships for commissioned areas of work
  • Manage the Inclusion program budget
  • Responsible for program commitments and expenditure in line with organisational and donor financial delegations
  • Ensure effective internal coordination between program and finance staff for the purposes of effective monitoring program initiatives.
  • Support the regional inclusion lead on other regional partnerships work


  • Manage the Partner/Network Coordinator role and Program support Officer
  • Performance manage and appraised staff and ensure key staff deliverables are implemented and monitored regularly
  • Undertake all job responsibilities in a manner consistent with all Oxfam HR policies and procedures, including Diversity, Equal Employment Opportunity and Occupational Health and Safety guidelines.

Representation and Relationships

  • Represent Oxfam in the Pacific to manage relationships with partners, other CSOs, feminist coalitions, government, donors and other stakeholders
  • Work closely with Oxfam in the region in other program units to ensure efficient and effective management and implementation of the Inclusion Program
  • Represent the Inclusion program internally within the Oxfam confederation
  • Reports to Senior Advisor Strategy, Quality and Partnerships
  • Represent the GLA program internally within the Oxfam Confederation.
  • Support to Inclusion lead on any related regional partnerships representations.

Professional Attributes:

  • Ability to effectively engage, communicate, negotiate and motivate a wide range of internal and external audiences
  • Commitment to gender justice; in particular, the empowerment of women, girls, youth, people with disabilities and people with diverse gender identities and sexual orientation, and their rights to live free from violence
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  • Ability to manage effectively and lead and inspire individuals and teams to deliver results
  • Cross-cultural sensitivity
  • Strong analytical and decision making capacity
  • Ability to recognise and manage personal stress
  • A commitment to promoting diversity and gender equality
  • Flexibility and adaptability
  • Strong analytical and written and verbal communications capacity.

Skills and Experience:

  • Minimum five years’ experience in design, delivery, monitoring and evaluation of development programs and those focused on transforming social norms for gender and economic justice
  • Extensive experience of working with and supporting civil society organizations including capacity building and funding support
  • Experience in utilising participatory analysis, planning and M&E methodologies
  • Experience in convening and facilitating networks and successfully delivering collaborative initiatives
  • Experience in liaising with governments and donors
  • Experience in integrating gender equity across all aspects of a program
  • Experience in successfully managing budgets and donor funding/contracts
  • Management and leadership experience in a complex, multi-cultural environment, leading diverse teams and stakeholders (internal and external), including the development of capacity and skills of staff
  • Proven analytical and report writing skills
  • Advanced computer skills
  • Fluency in spoken and written English and Bislama is essential.

The position is based in Port Vila, Vanuatu. Their role will involve some travel to program sites of all implementing partners and visits to rural communities – involving over-land 4-wheel drive vehicles, small boats and plane trips.

It is a condition of employment that staff abide by all agency security and safety protocols, policies and procedures and the Oxfam International Security Protocol.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Child Safe
As an agency undertaking work both nationally and internationally and in humanitarian response, Oxfam in Vanuatu takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within OiV are required to comply with the Child Safeguarding Policy, Code of Conduct and Social Media User Policy.

This role requires Oxfam representation when occasionally visiting the field (overseas and domestic).

Job Expired 18/09/2020

Job Categories: Non Government Organisation (NGO). Job Types: Full-Time. Salaries: 2,000,000 - 3,000,000.

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