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7 Sep 2020


Oxfam Port Vila, Efate

Job Description

The Partner and Network coordinator position have the following key roles:

Program Specialty

  • Support networks to develop plans to transition to more autonomous operation over the early life of the program based on an assessment of needs and the provision of targeted capacity support interventions
  • Support networks with key coordination tasks as per transition plan
  • With the Social Accountability Coordinator, support networks to develop an aligned and prioritised agenda of influencing and social accountability
  • Coordinate links between community-based evidence and data collection and network influencing moments
  • Coordinate links to National, Regional and International influencing moments
  • Play a key role in coordination and collaboration between civil society actors and activists and other stakeholders such as Government
  • With SEED/Gender Coordinator -ensure Network members have Gender responsive approaches to their work

Business Services

  • Undertake all job responsibilities in a manner consistent with all Oxfam HR policies and procedures including Diversity, Equal Employment Opportunity and Occupational health and Safety guidelines.
  • Manage the contractual arrangements between Oxfam and partners, including partner grant management and compliance with policies
  • Monitor the budget and procurement relevant to the activities of this position, and report on the financial progress as part of program reporting
  • Ensure compliance with Oxfam financial management systems and procedures, maintaining records of all procurement and expenditure as part of network coordination


  • Ensure compliance of Oxfam’s policies and relevant sector codes of good practice
  • Participate in the development and review of program policies and the review and development of the country strategy.
  • Review, monitor and mitigate risks associated with partnerships, ensuring regular and timely communication of issues to the Program Manager
  • Judgment to solve problems with low to medium risk to the organization in the engagement of networks in national and regional policy
  • Ensure compliance of Oxfam’s finance processes, when involved in any financial transaction
  • Undertake all job responsibilities in a manner consistent with all Oxfam HR policies and procedures including Diversity, Equal Employment Opportunity and Occupational health and Safety guidelines
  • Participate in Oxfam performance management framework and activities
  • Contribute to the implementation and compliance of health, safety and security policies and frameworks; ensure the security and safety of self, others and Oxfam property
  • Mitigate against risk and report incidents to supervisor.

Representation and Relationships

  • Represent Oxfam and manage relationships with partners, other CSOs, government, donors and other stakeholders
  • Required to represent the networks component of the program in Oxfam forums nationally, regionally and globally as required
  • Ensures that information is presented in a way that is appropriate for inter-affiliate use
  • Emotional intelligence and the ability to facilitate and coordinate a range of individuals and organisations to deliver a common goal

Professional Attributes:

  • High levels of understanding of good governance principles and practices, democracy, human rights, gender equality, leadership and adult learning processes, in the Pacific cultural context
  • High capacity to train and facilitate learning processes internally, with partners and networks and in communities
  • High levels of knowledge about organizational, financial and program management systems and processes
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  • Excellent written and verbal communication skills
  • Capacity to analyze information & articulate learning in a range of innovative ways (reports, digistories, posters)
  • Ability to work both independently and as a member of a team and set own work plan, meet deadlines and balance competing priorities
  • An understanding of and commitment to Oxfam’s values and to promoting diversity and gender equality.

Skills and Experience:

  1. At least five years’ experience working in program and or organizational development
  2. High level skills in monitoring, evaluation, facilitation and program management (required)
  3. Strong facilitation skills
  4. Experience and understanding of Oxfam’s standards of program management
  5. Skills in supporting colleagues and other stakeholders to gather information and put into place monitoring and other program management systems
  6. An understanding of gender equity and power analysis and skills and experience to integrate principles of gender equity and inclusion into program management and development
  7. Experience and skills in analysing financial reports
  8. Experience in meeting donor requirements and supporting others to analyse their work to develop reports
  9. Proven analytical skills and experience in developing a range communications including stories of significant change, case studies, learning notes, video etc.
  10. Computer skills
  11. Fluent written and verbal English and Bislama.

The position is based in Port Vila, Vanuatu. The role may involve some travel to program sites of implementing partners and visits to rural communities – involving over-land 4-wheel drive vehicles, small boats and plane trips.

It is a condition of employment that staff abide by all agency security and safety protocols, policies and procedures and the Oxfam International Security Protocol.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Child Safe
As an agency undertaking work both nationally and internationally and in humanitarian response, Oxfam in Vanuatu takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within OiV are required to comply with the Child Safeguarding Policy, Code of Conduct and Social Media User Policy.

This role requires Oxfam representation when occasionally visiting the field (overseas and domestic).

Job Expired 18/09/2020

Job Categories: Non Government Organisation (NGO). Job Types: Full-Time. Salaries: 1,500,000 - 2,000,000.

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