Full-Time OPERATIONS AND FINANCE COORDINATOR – VANUATU
Job Description
About the Pacific Labour Mobility Support Program
The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor- Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.
This Opportunity
The Operations and Finance Coordinator (Vanuatu) will be instrumental in providing outstanding operational, administrative, and organizational support to our in-country team. This role is key to the success of our Vanuatu operations, ensuring smooth and consistent management of all operational needs while aligning with project processes and procedures to enhance efficiency and support program activities.
The Operations and Finance Coordinator – Vanuatu will :
- Assist in the in-country procurement of goods and services, ensuring compliance with PLMSP and Commonwealth guidelines while maintaining accurate records.
- Submit monthly financial expenditure reports, conduct internal audits, and manage petty cash, ensuring all financial documents are accurate and reconciled.
- Provide logistical assistance for travel and workshops, maintain an updated asset register, and oversee office supplies and compliance with health and safety standards.
- Facilitate local recruitment, onboarding, and personnel record management, while supporting timesheets for payroll processing and staff benefits administration.
- Act as the in-country point of contact for risk and security, supporting emergency response procedures and ensuring adherence to PLMSP security protocols.
We are seeking an individual who will bring:
- Tertiary qualifications or equivalent experience, with over five years in logistics and administration, demonstrating expertise in office management for large-scale organizations.
- Hands-on experience in procurement, with a strong understanding of the full procurement cycle and exposure to government procurement practices.
- Proven ability to build and maintain relationships, collaborating effectively with team members and external stakeholders.
- Proven strong written and verbal communication skills.
- Ability to prioritize multiple tasks effectively and perform well under pressure.
How to Apply
For full details on role requirements, please visit https://thepalladiumgroup.com/careers
Please submit your application online, including your CV and brief cover letter, outlining your suitability in line with the requirements of the position.
This is a local position based in Port Vila, Vanuatu. Candidates who are willing to relocate for the position must do so at their own expense. Candidates must have current unrestricted work rights or be eligible to apply for a valid visa for Vanuatu. Visa sponsorship is not available. Salary is competitive and based on local labour standards.
Closing date: Wednesday 13th November, 2024, 11.59pm AEST
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