Full-Time GUEST RELATIONS OFFICER
Job Description
Ramada By Wyndham Port Vila (RBWPV) is seeking suitable candidates to appoint for a Guest Relations Officer.
The main purpose of the position is to Serves as the guest’s liaison for both hotel and non-hotel services. Functions are an extension of front desk agent duties. Assists the guest- regardless of whether inquiries concern in-hotel or off-premises attractions, facilities, services, or activities. Knows how to provide concise and accurate directions. Makes reservations and obtains tickets for flights, attraction, day tour or special events. Organizes special functions such as VIP cocktail receptions. Arranges for secretarial services. Good thorough knowledge of property management software (PMS) or hotel reservation software.
Responsibilities:
- Develops a strong knowledge of the hotel’s facilities and services and of the surrounding community.
- Provides guests with information about attractions, facilities, services, and activities in or outside the property.
- Makes guest reservations for air or other forms of transportation when requested.
- Obtains necessary itinerary tickets.
- Makes guest reservations for day tours, attractions and other forms of entertainment when requested. Obtains necessary tickets and provides directions to facilities.
- Organizes special functions as directed by management.
- Arranges secretarial and other office services.
- To ensure a proper use of the telephone etiquette standards.
- To oversee the concierge operations, buggy driver and to supervise the area ensuring that all standards and procedures are fully known and followed.
- To ensure that all necessary equipment are maintained properly with sufficient stock for day to day operations.
- To ensure that all sections have proper coverage of staff at all times.
- To ensure that guest luggage records are accurately maintained and all special requests are met.
- Process and deliver messages for Guests.
- Deliver and safely storage Guest luggage.
- Stay current and up to date with all hotel services as well as daily VIP requests and special events.
- Ensure orderliness and safety guidelines around the lobby and front door areas.
- Provide support to Management as required, in cases of emergency.
- Project a professional manner with an emphasis on hospitality and Guest service.
- Maintain a clean, healthy, and safety working area.
- Coordinates guest requests for special services or equipment with the appropriate department.
- Contacts roomed guests periodically to ascertain any special needs.
- Handles guest complaints and solve problem to the degree possible.
Abilities/ Key Competencies/ Skills:
- High school graduate or equivalent.
- Must speak, read, write, and understand English and or French.
- Must be able to speak and understand English and or French used by the guests who visits the hotel.
Education/ Certificates/ experiences:
- Minimum one year of hotel front desk supervisory experience, experience handling cash, accounting procedures, and general administrative tasks.
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