Job Description

The VAI4D Financial Management Officer will support the Financial Management Adviser in delivering the financial requirements of VAI4D and Public Financial Management and capacity building support for MIPU/PWD. This position is primarily responsible for supporting the program’s accounts payable, finance systems entry, and petty cash management. The Financial Management Officer role is a locally designated full-time position in Port Vila.

Under the supervision of the Financial Management Adviser, lead the planning of program finances and ensure availability of funds to support operations, prepare cash-flow forecasts and program fund requests.

• Support the VAI4D financial management functions including accounts payable duties and review/verification of invoices for correct authorisation, administration of petty cash, payroll processing, recording data in the program financial system, organising payments based on appropriate supporting documentation, and financial reporting.
• Provide support on financial reporting to Program Manager, maintaining accurate financial records in accordance with the program budget and update the budget against actual expenditures.
• Implement fiduciary management of all partnerships and ensure adherence to DFAT and Vanuatu regulations and alignment with global best practice. Support third party due diligence and oversee third party disbursements.
• Other tasks as requested by Financial Management Adviser, Team Leader or Program Manager.

Management of Direct Funding Arrangement

• Review all DFA financial transactions.
• Prepare and provide the DFA financial statements during the reporting period and audits.
• Transition all support provided to the finance operations of MIPU/PWD to effectively manage, control, account for and report on their financial resources and assets
• Report on the capacity of organisation and on individual staff abilities to carry out the DFA fund-management and transaction accounting activities.
• Provide support and diagnostic rating on the oversight of all finance related activities involving the use of the program funding as required in the Direct Funding Arrangement.

Job Category: Banking, finance & insurance. Job Type: Full-Time. Job Salary: 0 - 1,000,000.

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