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4 Mar 2021

Contract FINANCE OFFICER (FO)

Vanuatu Society for people with Disability –  Port Vila, Efate

Job Description

The Vanuatu Society for People with Disability (VSPD) is a national wide Non-Government Organisation which assists people with disabilities to participate as fully as possible in Community life in Vanuatu. VSPD has been providing support and services for people with disabilities in Vanuatu for more than 30+ years. Our services include early intervention, community based rehabilitation, advocacy and awareness relating to disability and the rights of people with disabilities.

Due to continued growth, we are now seeking expressions of Interest for a Finance Officer who will be based in Port Vila.

Purpose of Position
The Finance Officer (FO) works under direct supervision of the Operations Manager (OM) and is responsible for administering the finances of the agency. This includes managing and safeguarding the finance systems of the organization and, in consultation with the Senior Management Team (SMT), ensuring appropriate audits, risk management procedures and compliance practices are in place for all financial matters.

Duties & Responsibilities

  • Administer the financial resources of the agency, by oversee and manage daily program wide accounting and finance functions including timely recording of transactions, cash management, banking, monthly bank reconciliations, payroll, receivables, payables
  • Plan and implement systems for financial operations in accordance with VSPD’s finance manual and donor regulations, systems of cash flow management, financial reporting, financial record keeping, grant management and compliance
  • Prepare monthly management report to the OM and program manager as required including expenditure by budget items/costs centers and other financial information in an accurate and timely manner
  • Prepare financial reports, for review by OM to donors in line with donor requirements and templates
  • Assisting SMT in developing annual budgets together with OM
  • Prepare and organize all documents needed for the annual audit
  • Report issues and ensure all financial risk management procedures are implemented
  • Pay suppliers for works rendered to VSPD
  • Prepare payment cheques and ensure they bear the signatures of authorized persons before payments are made
  • Produce payment vouchers and ensure they are reviewed and signed off by the OM
  • Invoice customers for the use of the Conference Room, VSPD facilities and any other services
  • Follow up and collect money owed to VSPD as necessary
  • Maintain receipts of projects, operations and donations
  • Maintain all hard copy records of income and expenditures of the agency
  • Manage payroll system and complete payroll payments in a timely and accurate manner
  • Ensure Vanuatu National Provident Fund payments are made and tracked
  • Ensure XERO is up to date at all times

Required Skills and Experience:

  • A minimum of 3-year experience in public or private administration
  • A relevant academic qualification (Diploma etc.) in Finance/ Administration
  • Experience in XERO accounting software most preferred or other accounting software and other Microsoft Excel applications
  • Ability and willingness to learn new skills and work with others
  • Ability to work as a member of the team dedicated to the work of the VSPD
Job Expired 18/03/2021

Job Category: Non Government Organisation (NGO). Job Type: Contract.

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