Contract FINANCE ASSISTANT – BANK FINSUN
Job Description
Job Reference: CIV2319
CARE is an international humanitarian and development organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change in their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls in one of the most effective ways to create sustainable outcomes in poor communities.
CARE International in Vanuatu has a focus on Gender Equality, Disaster Risk Reduction (DRR), Climate Change Adaption (CCA), Agriculture, Water and Sanitation and Hygiene (WASH)
CARE in Vanuatu is looking for an Assistance – Finance Bank Finsun to be based in our Port Vila Office, with possible travel required to other sites.
Your major responsibilities will be varied and will include:
Support and assist the Senior Finance Coordinator – Corporate Accounting to process Bank Transactions ensuring compliance with CARE Finance Policies:
- Process check payments based on approved Payment vouchers;
- Ensures that Payment vouchers are complete, with signatures reflecting preparation, Approval, Authorization (as necessary) and that these are verified;
- Recording of all Bank transactions in the Bank Finsun;
- Prepare cash counts and reconcile with Cash Finsun records on a daily basis;
- Ensures that all Bank Payment Vouchers including supporting documents are scanned and electronically filed. Maintains hard copy as per guidelines;
- Ensure that all Payment Vouchers including supporting documents are stamped paid on a daily basis;
- Consolidate Weekly Transaction List and send to Budget Holders;
- Deliver payments to third parties including to staff and process fund transfers as necessary;
- Acts as the Custodian of Cash in the absence of the Cash Float Cash Custodian;
- Allocate appropriate reference numbers for all bank Payment Vouchers transactions;
- Maintains bank signature cards;
- Responsible for cash and check deposits;
- Follow-up invoices for materials and supplies from procurement staff and program staff for payment; and
- Responsible to maintain an accurate finance filing system according to CARE Vanuatu processes;
Required qualifications and skills:
- Minimum Senior High School Leaving Certificate and/or minimum 1 year relevant work experience, preferably in book-keeping or basic accounting;
- Good communication skills in both Bislama and basic knowledge of English is an advantage;
- Ability to conduct and process basis transactions using semi technical skills – Finance, Administrative and work within closely guided routines, with minimal supervision;
- Demonstrated good interpersonal skills, sound judgement, planning, problem solving, team building and facilitating skills;
- Demonstrated flexible approach and ability to work under pressure and to organise and manage workload to meet datelines;
- Demonstrated ability to take direction and to work as part of a team;
- Demonstrated honesty, reliable and trustworthy.
- Proven ability to manage and acquit a cash advance;
- Willingness and capacity to travel within Tanna and to Port Vila when required; and
- Basic use of Microsoft Office with knowledge in Microsoft Word and Excel;
In return for your commitment, you will benefit from ongoing professional development and a comprehensive benefits package.
CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply.
CARE is committed to protecting the rights of children and protection from sexual exploitation and abuse.
CARE reserves the right to conduct background checks and screening procedures to ensure both child and work safe
environment.
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