Full-Time ERATAP AREA SECRETARY
Job Description
Position 3: ERATAP AREA SECRETARY
LOCATION: Eratap Area Council – Eratap, Efate Island
CATEGORY: PGO 1.1 in the Provincial Government Council Salary Scale (625,800 Annually)
Key Responsibilities:
Planning
- Assist with yearly community profiling and a five yearly planning for SHEFA Provincial Council by assisting Area Council to develop Area Plans that communicate the short- and long-term goals and priorities of each community.
- Assist community with small project profiling
Secretary for Area Council Meetings
- Plan, coordinate and take minutes at least Four Area Council meetings per year in line with the wishes of the Area Council and the Decentralization (Amendment) Act No. 16 of 2013.
- Work with Area TAC and ensure that information from the TAC meetings reaches the Communities and TAC recommendations are implemented.
Reporting and Information sharing to Area Council
- All materials given by the Shefa Administration Office or Area Council Development Officer for communication to the Area Councils or Local Community must be communicated in a mode of delivery as specified at the time requested.
Reporting Monthly to SHEFA Provincial Council
- Monthly reports must be completed as requested by the ACDO using the templates and timeframes as set out in the Area Council handbook.
Civil Defense
- Assist Area Council to establish Community Disaster Committee Utilizing Chiefly system or system or Church and Family leadership if the Chiefly system is not clear.
- Communicate information from NAB to local communities as required.
Environmental Issues
- Once penalties are established for environmental offences ensure that the local communities through the Area Councils are aware of the Offences and assist the local Communities in working within environment regulations.
- Assist the Police to enforce the environment regulations as required.
Regulatory Enforcement and Information
- Work with Government Authorities to educate the community and visitors on regulations including (land, fishing and building)
- Collect License fees as required in line with SHEFA Provincial Council and training each year at the ACS Forum.
- Follow instructions given by the Registration Officer in regards to Births, Deaths and Marriage documentation Completion and information sharing.
- Work with Physical Planning Unit to educate the Communities on Shefa Property Tax By-Law and Physical Planning Act.
Person Specification
- Numeracy and literacy skill in line with the written and financial responsibilities of the position.
- A very good communicator and willing to learn basic report writing, meeting secretary protocols including agenda creation and minute taking. Wiling to learn computer skills including e-mailing and word processing.
- Has a clear understanding of the chiefly system, Church and Family leadership and Area Council Structure in their own community.
- Good problem solver who looks for win/win solutions without conflict.
- A Strong personality who understands the need to collect revenue.
- Honest and reliable with a strong work ethic, can be trusted and can follow instruction.
How to Apply
INTERESTED PERSON SHOULD APPLY TO THIS ADDRESS BELOW OR DROP YOUR APPLICATION AT SHEFA PROVINCIAL GOVERNMENT HEAD QUARTER OFFICE, PORT VILA OR TO THE AREA COUNCIL OFFICE.
Those who have applied, your applications are considered.
Closing date of application submission is 24th December 2024, before 4:30 pm.
ALL APPLICATION ARE TO BE ADDRESSED TO:
THE SECRETARY GENERAL
SHEFA PROVINCIAL GOVERNMENT COUNCIL
P.M. BAG 9078
PORT VILA
VANUATU
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