Contract DATABASE MANAGEMENT SUPPORT CONSULTANT FOR THE EYEL PROJECT
Job Description
1. INTRODUCTION
This Terms of Reference sets out the parameters for an independent consultant to undertake this ‘one-off’ contract to be completed by end of June 2022. Given the short timeframe and limited budget, Oxfam in consultation with YCV will appoint an IT consultant to undertake this work to support the Youth Challenge Vanuatu (YCV) can improve access and maintenance of the existing student database (Knack) for the Enhancing Youth Employment and Leadership (EYEL) project.
The Youth Challenge Vanuatu (YCV) organization is funded by Oxfam in Vanuatu to deliver a five-year project called Enhancing Youth Employment and Leadership (EYEL) project. The overall goal of EYEL is to support young men and women, including marginalised youth into leading economic and social development in Vanuatu. As of December 2020, YCV has 20 computers available for youth to access, including a youth space, which is disability accessible.
2. BACKGROUND
Currently, the EYEL Project is in its Year 5 of delivery to achieve its outcomes and uses the Knack platform for their student database for their various programmes including: Ready for Work (RFW) training programme, Youth Impact Programme (YIP) a social enterprise-focused training package, the Ready for Business (RFB) programme and other short courses. In 2020, several new staff vacancies were created and filled for the first time.
YCV’s has a Quality Management System (student/client online database) that was improved in December 2020, utilizing ‘Knack’ software. Optimi is a NZ-based company that provided these improvements and brought up to date clean student data in 2020. Due to travel restrictions, staff database training could not be delivered face-to-face. Instead, video tutorials have been prepared for YCV staff to increase their understanding of data entry and analysis. In September 2021, YCV reported that staff are not able to understand the videos. YCV also wanted to continue relationship with Optimi for database maintenance but to have a local Ni-Vanuatu-based consultant to help with staff training.
Based on the YCV request for support, the advice provided from OPTIMI in terms of database management and also the need to have student records ready and available by the end of December 2021 and for year 5, Oxfam will be working with YCV to secure a consultant to provide additional staff support for enhancing YCV’s capability for student database.
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