TERMS OF REFERENCE
Project: Safe Community, Resilient Nation: Strengthening Disaster Risk Reduction for Safe and Resilient Communities in Vanuatu
Place of Assignment: Vanuatu or home based
Reporting to: Sharon Alder
Duration: October and November 2021
CARE INTERNATIONAL IN VANUATU
CARE Vanuatu is part of the global CARE International confederation, which helps poor and vulnerable people in more than 93 countries around the world. CARE has been in Vanuatu since 2008, working with communities to build resilience to disasters and climate change shocks and increase women and girls’ involvement in community and national leadership.
CARE is currently phasing down in it’s shelter recovery program in Pangi and Ambrym and is now seeking for a consultant to support in its evaluation/review process, for its OFDA funded Recovery Program implemented from June 2020 to April 2021.
Safe Community, Resilience Nation
CARE’s 24-month Safe Community, Resilient Nation program contributes to increased resilience to natural disasters and climate change in Vanuatu by strengthening Community Based Disaster Risk Management (CBDRM) at the community level and supporting roll-out (coverage and capacity) of the Government’s Disaster Risk Reduction (DRR) agenda among community and governmental actors at the local and provincial levels. CARE will work in close coordination with the government of Vanuatu to expand, implement and strengthen its Community Based Disaster Risk Reduction (CBDRR) guidelines and structures, especially emphasizing housing resilience and inclusion in the process. CARE will use its expertise in gender and disability inclusion to support each administrative level in adopting an inclusive approach to disaster preparedness. This will be done within the context of the country’s decentralization process with a focus on the important role of Area Councils and Provincial government in disaster risk management.
The program will work under the BHA’s Disaster Risk Reduction Policy and Practice (DRRPP) sector, in three sub-sectors:
- Capacity Building and Training: CARE will (a) expand the government’s Community Disaster and Climate Change Committees (CDCCC) model in 15 new communities of Tafea; and (b) further develop and roll out the Shelter Focal Point (SFP) model in 20 communities with existing CDCCCs in Tafea. This work will be done in close coordination with the Shelter Cluster and the National Disaster Management Office (NDMO).
- Building Community Mobilization/ Awareness: The CDCCCs and the SFPs trained in the above sub-sector will be supported to carry out their community mobilization roles. CARE will support CDCCCs to mobilize their communities to develop and disseminate inclusive Community Disaster Plans and will support the SFPs to increase community member’s knowledge and application of improved shelter preparedness actions, good practices for safer building and valuable traditional shelter practices.
- Policy and planning: CARE, together with partners (such as the NDMO, Shelter Cluster, the Vanuatu Red Cross Society (VRCS), VCC), will (a) facilitate capacity strengthening of the Penama Provincial Disaster Climate Change Committee (PDCCC) of Penama to draft, test and finalize, and maintain, up to date Provincial Disaster Plans; (b) facilitate the Area Councils of Tafea and Penama to draft, test and finalize Area Council Disaster Plans; and (c) advocate with the NDMO to formalize a build back safer SFP model as part of national CBDRR guidelines.
The purpose of this consultancy is to lead on producing a baseline report at the start of the project.
Most of the performance indicators for this project have a baseline value of zero, because they are either outputs of planned project activities or they are outcomes that are also project dependent. Currently there are only two indicators with a baseline of TBD, meaning that the baseline value will have to be measured through baseline data collection prior to initiation of project activities. For one of them, data collection will occur through observation and tracking of attendance and participation by women in CDCCCs. The outcome indicator that will require baseline, follow-up, and endline quantitative data collection is the one measuring retention of skills and knowledge gained through training. This indicator will be measured through a rolling baseline and follow-up assessment of knowledge and skills before and after each training, to assess changes based on attendance in trainings.
At the start of the project a baseline report must be developed to outline a detailed protocol, sampling frame, and data collection instrument/questions for both of the indicators mentioned above.
The baseline report at the start of the project will also gather baseline values for contextual indicators from publicly available sources, such as government websites/databases, Rapid Gender Analysis (RGA) completed previously, and other sources of information on contextual factors such as natural disasters or Covid-19 epidemiological data.
The baseline report due at the start of the project will be undertaken in the form of a desk review and key informant interviews: Data for contextual indicators will need to be collected through existing publically available sources; and the baseline protocols for the two indicators will draw from existing data collection tools that CARE staff utilize, as well as interviews with resilience team members.
The baseline consultant will design the methodology based on the following broad guidelines:
- Desk review: relevant project documentation will be reviewed to better understand the intention of the project, as well as what contextual information is already outlined in the full proposal. On top of that, the consultant will also source and review data from publically available sources, including relevant policies and regulations, and reports and evaluations of other relevant pieces of work in the DRR/CCA space.
- Semi-structured key informant interviews (KIIs): KIIs will be undertaken with CARE staff to understand what MEAL tools and protocols have been used previously under the resilience program.
- A workshop with relevant CARE Staff to present the protocol and report highlights.
SCHEDULE, WORKPLAN, ROLES AND RESPONSIBILITIES
The assignment is expected to be completed by the 6th of December. The estimated number of days required from the consultant to complete this work is here detailed as an indication:
Activity: Baseline methodology development and finalisation
Total Days: 0.5
Activity: Desk Review and KII
Total Days: 2
Activity: Data analysis and report writing (first draft)
Total Days: 2
Activity: Workshop to present findings to staff
Total Days: 0.5
Activity: Collate feedback and final report
Total Days: 1
Total Days: 6
Payment will be made based on submission of an invoice on signing a contract up to 40% of the value of the services. Final payment up to 60% of the value of the services will be paid upon completion of the services and submission of a report, timesheet and invoice.
– CARE encourages applications from either individuals or teams of consultants.
– Expertise and demonstrated experience in Disaster Preparedness and Recovery programming in the Vanuatu context
– Expertise and experience with shelter programming would be ideal
– Proven experience in participatory evaluation and MEAL processes
– Proven experience with project management and activity planning
– Preferred knowledge and experience working in Vanuatu, including ability to speak Bislama
– Ability to work in-country in Vanuatu
How to Apply
Expression of Interest
Expressions of Interest should include:
- A maximum 1-page cover letter including a statement of capability and provide an example of workshop completed.
- Current CV of everyone included in the Expression of Interest
- Daily fee rate
Expressions of interest and requests for further information should be submitted to Sylvain Malsungai at the following email address: [email protected].
Applications close 19th of October at 17.00 (Vanuatu Standard Time).
Approved by: Sharon Alder, Program Director
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