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11 Jun 2021

Contract CASH TRANSFER PROJECT PROCUREMENT OFFICER

Oxfam in Vanuatu –  Port Vila, Efate

Job Description

Programmes · Port Vila, Shefa Province

  • Applications for this role will close on: Wednesday 16 June 2021 EXTENDED
  • See full Job Description here: CTP Procurement Officer
  • Location of role: Vanuatu
  • Fixed Term contract: May 2021 – September 2021
  • Please contact Darren Brunk [email protected] or Sarah Badju [email protected] for any questions.

Context

Oxfam is an International confederation of 17 organizations working together to find lasting solutions to poverty and injustice, as part of a global movement for change, in nearly 100 countries. We believe a fairer world is possible in which people will have control over their lives, their voices heard and their rights upheld. We work directly with communities, in most cases through local partner organizations and seek to influence policy makers on issues which have a direct bearing on people’s lives. We strive to achieve this through long term development programs, humanitarian response, campaigns, policy research and advocacy. Oxfam works in Shefa province and through other partners to provide humanitarian and network support in other Provinces in Vanuatu.

The impacts of COVID-19 restrictions and Tropical Cyclone Harold (Cat 5) in Vanuatu, spanning from March – April 2020 has resulted in a significant reduction in income and livelihoods across Vanuatu. In order to address the impact on ni-Vanuatu families, Oxfam has rolled out a large-scale cash transfer response, in collaboration with local vendors, INGO and local NGO partners, as well as local banks. From August through September, Oxfam put in place the architecture, systems, coordination and technical assistance facilities required to facilitate the roll-out of the Unblocked Cash platform – a blockchain-based, unrestricted e-voucher system – as quickly as possible. Program coverage includes be the most vulnerable households in Shefa and Tafea provinces.

Purpose

The objective of this position (Program support Officer) is to provide procurement support to Oxfam’s UnBlocked Cash Transfer Project (CTP), delivering digital cash support to approximately 2,000 households and 200 vendors in Sanma, Shefa and Tafea provinces. The Procurement Officer will report to the CTP Response Manager.

Core Responsibilities

Provide procurement support to the UnBlocked cash response project in Shefa and Tafea provinces, including:

  • Coordinates with programming staff to determine the types and quantities of operations support, supplies and equipment that will be required immediately and over the longer term to meet program objectives
  • Plans – strategically and tactically – the immediate and longer-term logistical requirements necessary to store and transport relief supplies
  • Assesses and utilises transportation systems; warehouse and storage facilities; means of transportation (land, sea and air); commodity and equipment vendors
  • Ensures procurement procedures are followed to select service providers, negotiate prices and terms, and prepare contracts
  • Tracks and Communicates delivery plans to programming staff, transportation contractors and relevant partner staff
  • Creates and maintains procurement filing system as required under Oxfam and donor policies and procedures
  • Develops professional relationships and maintains contact with local vendors
  • Oversees calls for bid and contracting with suppliers. Acquires prices and pro-forma invoices for all purchases. Fully documents all purchasing activities.
  • Ensures proper maintenance of project devices/assets in close collaboration with logistics team
  • Communicates clearly with the CTP team via email, telephone and open discussions
  • Participates and provide input in staff and team meetings as and when required
  • Represents CTP team in internal and external activities
  • Willing to travel and provide support remotely and work in communities from time to time.
  • Ability to manage and coordinate several procurement tasks with tight timelines

Management

  • Undertakes all job responsibilities in a manner consistent with Oxfam’s Code of Conduct and all related Oxfam HR policies and procedures including Diversity, Equal Employment Opportunity and Occupational health and safety guidelines
  • Participates in performance management framework and activities
  • Responsible for personal safety and security of Oxfam property and others
  • Required to undertake basic problem solving and risks mitigation relating to their job and within policy
  • There are no staff reporting to this role
  • Reports risk and incidents to the CTP Response Manager

Representation and Relationships

  • Reports to the CTP Response Manager
  • Engages closely with the CTP Project Manager, Block Chain Project Logistics Officer, CTP Logistics and Admin Officer, and Logistics Coordinator
  • May represent Oxfam in Vanuatu at provincial/community level meetings
  • Required to develop and foster relationships with external stakeholders such as communities, networks, partner organisations and vendors

Professional Attributes

  • Strong commitment to Oxfam aims and values, especially inclusiveness, diversity and accountability
  • Ability to effectively engage, motivate, communicate, negotiate a wide range of internal and external stakeholders
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  • Cross-cultural sensitivity
  • Strong analytical and decision-making capacity
  • A commitment to promoting diversity and gender equality
  • Flexibility and adaptability

Skills and Experience

  • Secondary school diploma or relevant education and qualification
  • At least two years’ experience working in logistics and procurement
  • Previous experience in similar working environment and role
  • Personal understanding of cultural context
  • An ability to work with a wide range of stakeholders
  • Ability to work both independently and as a member of a team and set own work plan, meet timelines and balance competing priorities
  • Motivated to learn, engage in learning opportunities relevant to this role
  • Good written and verbal communication skills
  • Experience in managing online and paper filing system
  • Computers skills (Word, Excel, Emails)
  • Fluent written and verbal English and Bislama

Travel

The position is based in Port Vila, Vanuatu. The role may require travel to project sites from time to time using different available means of transportation systems in rural communities in Shefa and Tafea provinces.

It is a condition of employment that staff abide by all agency security and safety protocols, policies and procedures and the Oxfam International Security Protocol.

Safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Oxfam has a zero-tolerance policy for fraud.

Child Protection

As an agency undertaking work both nationally and internationally and in humanitarian response, Oxfam in Vanuatu takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within OiV are required to comply with the Child Safeguarding Policy, Code of Conduct and Social Media User Policy.

This role requires Oxfam representation when occasionally visiting the field.

Job Expired 16/06/2021

Job Category: Non Government Organisation (NGO). Job Type: Contract.

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