Full-Time ADMINISTRATION MANAGER
Job Description
The Organisation:
Pacific Aviation Safety Office (PASO) is committed to provide continuous improvement in the quality of aviation safety and security oversight services to comply with international standards, required under the ICAO Conventions. Our headquarters are based in Port Vila, Vanuatu and PASO Member States include Cook Islands, Kiribati, Nauru, Niue, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu. We also have a strong relationship with Australia, Fiji, and New Zealand who serve on the PASO Council.
The Position:
Reporting to the Head of Corporate Services, the Administration Manager is responsible in ensuring that PASO maintains its high standards of corporate governance and administrative requirements, and that meetings are organised in accordance with PASO’s requirements. The role is responsible to provide administration support and guidance to the General Manager and the Head of Corporate Services and will act as the first point of contact for correspondence with the General Manager and the Head of Corporate Services to manage the discussion and content with the management team around high performing areas of PASO and areas that require improvement. The role is also responsible in providing secretarial support to the Council, preparing the organisation’s Annual Business Plan, Annual Report, and Quarterly Reporting as well as developing and delivering marketing and communication and stakeholder engagement strategies and plans to actively support and contribute to key business outcomes.
Essential Selection Criteria:
- Advanced knowledge of Microsoft Office suite – Word, Excel, and PowerPoint.
- A proven record to produce high quality, fit-for purpose reporting for senior managers
- A proven ability to manage confidential information
- Experience providing strong administrative support to senior management
- Experience liaising with external agencies and stakeholder representatives at the highest level
- Strong attention to detail and well-rounded analytic skills
- Has experience preparing oral or written papers or submissions.
- Fluent in English for oral and written communications
- Proven media relations experience
- An ability to work effectively in a team environment and contribute and enhance organizational achievements
- Proven experience in developing and implementing communications strategies
- Significant experience in the development and implementation of stakeholder engagement strategies
- Knowledge of and/or experience in the aviation sector would be an advantage.
- Keeps abreast of trends and issues across the aviation sector and related areas (both in Pacific and overseas), knows when and where to go and get knowledge and expertise.
Desirable Selection Criteria:
- At providing senior level executive officer or secretarial support including managing high level meetings and reporting
- In business or organizational performance management (establishing and monitoring organizational KPIs)
- At producing key accountable documents such as Annual Reports or Business Plans for public consumption
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