Contract SECRETARY GENERAL – VANGO
Job Description
General Description:
The Secretary-General of VANGO serves as the “chief administrative officer” of the Organization and is responsible for the successful leadership and management of the organization, following the strategic direction set by the Board of Directors. The SG is responsible for the implementation of policies as well as annual goals and objectives, financial, program, and administrative management of the organization. Guidance and direction is provided by the board president and the Executive Committee. The SG main duties and responsibilities include: leadership/ board liaison, operational planning and management, human resource management, fiscal management, stakeholder relationship management, communication and public relations, resource mobilization, and any other undertakings prescribed by the Board of Directors.
I. Specific Duties and responsibilities:
- Ensure that VANGO meets the requirements of the Vanuatu government, donors, partners, and members of VANGO.
- Ensure that VANGO complies with all applicable law, legal & compliance and regulations, and all relevant rules and policies set forth in VANGO constitution and manuals.
- Working with the Board, the finance support officer, and relevant VANGO committees, develop a VANGO funding strategy and ensure that all funds are effectively management, following the VANGO finance manual.
- Develop yearly workplan and budget, for Board approval and following the VANGO strategic plan, and ensure its effective implementation
- Ensure effective recruitment, management and development of all VANGO staff and volunteers, following the VANGO HR manual.
- Attend local, national, regional and international meetings on behalf of VANGO and manage guest meetings related to VANGO.
- Act as the VANGO representative for all administrative, financial and legal matters
- Manage all contractual arrangements, following existing operations and financial guidelines
- Liaise with regional and international NGO organizations
- Manage and oversee all regular reporting and communications, with the assistance of the finance support officer and the communications support officer, including but not limited to the Annual report for the AGM, quarterly reports, monthly finance reports, VFSC annual report, and donor and partner reports.
- Assist with the organization of regular Board and Executive Committee meetings and attend the meetings ex officio.
- Organize the annual general meeting, regular member meetings, and regular consultations
- Supervise the review, revision and amendment process of any VANGO policies, guidelines, regulations and procedures.
- Represent VANGO in humanitarian action and disaster relief meetings.
- Actively work to strengthen existing partnerships and develop new partnerships.
- Additional responsibilities, as assigned by the Executive Committee of the Board.
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