Contract REQUEST FOR QUOTATIONS (RFQ) WORKS – INSTALLATION WORKS OF OD160mm HDPE PIPE WATER SUPPLY
Job Description
REQUEST FOR QUOTATIONS (RFQ) WORKS
RFQ WORKS NUMBER: 45/06/26/WK/MELE-DGF/UNICEF-DoWR
To: Potential Bidders
Date: 22nd June 2026
The Department of Water Resource of the Republic of Vanuatu (the Employer) invites you to submit your quotation for carrying out the works as described herein. Any resulting contract shall be subject to the attached General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). At the time the Contract is awarded, the Employer reserves the right to increase or decrease the works required up to 20%.
SECTION A: QUOTATION REQUIREMENTS:
1) Description of Goods, Services and place(s) of delivery: Department of Water Resources requires your quotation for the following works towards the Installation of OD160mm HDPE Pipe Water Supply mainline and associated works for the Mele Community, Efate Island, Shefa Province as part of the Rehabilitation Work of the Mele Water Supply system – Phase II (from storage tank to village connections).
Background
The Mele Water Supply System was constructed in the 80s and severely damaged during the 17th December 2024 earthquake. Following the December 2024 earthquake and associated landslides, the Mele water system faced significant damage, including destruction of water storage tanks, burial of pipelines and disruption of access to the water source. This resulted in reduced access to safe water for the community.
In response, the Government of the Republic of Vanuatu, through DoWR and its partners, initiated a phased rehabilitation of the water supply system that includes replacement of the main distribution pipeline from the storage tank to the community to restore reliable and sustainable water supply to the Mele Community.
Scope of Work
The main pipeline Installation work includes the following:
- Installation of total length is 1,900m OD 160mm HDPE pipe with appropriate pipe connection by butt welding, Electro fusion and fittings. Welding Machine will be provided by the Employer
- Pipe trench excavation and backfilling(not less than 1meter trench depth and 0.6m width)
- Appropriate Valve Chambers construction for Water Meters, Washouts and major Connection points where gate valves are provided
- Connections include:
1. The new main line will be connected to the existing 160mm HDPE line nearby the tank outlet.
2. 4 village saddle connections branching to 50mm including valve chamber construction as per the attached drawing
3. 3 washouts of 90mm along the main line including valve chamber construction as per the attached drawing
4. Connection to the old 155mm PVC pipe/ flange
5. Installation of 3 Water Meters including valve chamber construction as per the attached drawing
6. Include 2x 6m PVC 225mm wastewater pipe for the road crossing including road cutting, appropriately placing the casing material and the pipe and also backfilling as directed by the Employer’s Engineer
7. Valve chambers for the wash outs and major connection points construction as per the attached drawing
- The work also includes temporary diversion of the stream mater and appropriate trench depth excavation under the bed level of the stream/creek found in Mele Village in such a way that the pipe passes being buried beneath the bed of the stream
- The pipeline and main fitting materials and including welding machine for this work will be provided by the Employer as can be seen in annex 1. The vendor is supposed to provide other equipment and materials for the execution of the entire works.
- It will be mandatory to construct valve chambers for each water meter, washout and gate valve supply of the required materials will be the responsibility of the contractor
- Provision of the required materials for construction of valve chambers including cement, sand, aggregate, rebar, formwork will be the responsibility of the contractor /Vendor
How to Apply
Interested bidders are required to carefully review the Scope of Works before preparing and submitting their quotations.
Any enquiries regarding this RFQ should be directed by email to Harold Nasawa at [email protected] , with Desalegn Belay copied at [email protected] .
A Pre-Tender Meeting will be held on Tuesday, 28 July 2026 at 10:00 a.m . in the Department of Water Resources Conference Room. All interested bidders are encouraged to attend.
The closing date and time for submission of quotations is 4:00 p.m. on Friday, 07 August 2026.
Quotations must be submitted in a sealed envelope clearly marked with RFQ No. RFQ-45/06/26/WK/MELE DGF/UNICEF-DoWR and delivered to the Department of Water Resources Administration Office before the closing time.
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