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11 Mar 2020

Part-Time OFFICE MANAGER TO THE UK HIGH COMMISSION

British High Commission Vanuatu –  Port Vila, Efate

Job Description

Main purpose of job:

Corporate Services Officer: Administrating corporate services (finance, procurement, estates, human resources, IT) for the UK High Commission.

Roles and responsibilities/ what will the jobholder be expected to achieve?

Ensuring that the UK High Commission is well-run. Corporate management is in line with best practice guidance set in London as well as compliant with local legal requirements.

Reporting to the Deputy High Commissioner (DHC), identifying areas for improvement and preparing and implementing change programmes.

Ensure overall delivery of corporate services, building partnerships with global processing centres and service hubs in the UK and Manila
Deliver a high standard service to all customers and stakeholders
Participate in internal projects and wider organisational issues – locally, and with the Oceania Network and London

Finance

Work with the DHC to produce the High Commission budget which meets corporate policies.
Ensure accurate and timely payment of bills and invoices.
Oversee accounts to ensure proper financial controls are in place and being followed

Procurement

Implement our corporate policies and best practices on Procurement, working with the procurement hub in Manila to ensure value for money
Maintain external contracts with local suppliers and vendors as necessary

Estates

Lead on maintenance of the UK High Commission, the UK High Commissioner’s and DHC’s Residences, ensuring they are clean and maintained to a high standard. Commission and oversee estate maintenance repairs and upkeep.
Instruct the maintenance assistant to carry out appropriate repairs to the High Commission and Residences.
Working with the Residence Manager, ensure full compliance with corporate procedures on estate management, including local and UK health and safety regulations and policies.

Information Technology

Oversee the delivery of user support services for IT at the mission.

Ensure that staff are aware of the correct processes and procedures for the use of IT and equipment, and that equipment is managed and renewed effectively.

Other duties as necessary and as determined by the DHC.

Essential skills, experience and qualifications:

Highly proficient in Microsoft Office Systems
Experienced in work requiring a high degree of financial and organisational skills
Spoken and written English. Fluent spoken and written Bislama and/ or French
Background in Procurement and Maintenance Work would be an advantage.

Job Expired 25/04/2020

Job Category: Office & Administration. Job Type: Part-Time.

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