Contract EXECUTIVE SECRETARY
Job Description
Position Title: Executive Secretary
Post Number: A0011
Grade: PS 5.1
Annual Salary: 1,513,100vt
Position Location: Port Vila
Contract Duration: 5 Years – full time
The Vanuatu Qualifications Authority (VQA) is the national regulator of the post-school education and training (PSET) sector. The VQA regulates PSET courses and providers to ensure nationally approved quality standards are met.
The VQA is one of the key agents in the implementation of the national PSET Policy 2016-2020. The VQA is working in close collaboration with the Tertiary Education Directorate of the Ministry of Education and Training and with PSET providers to achieve the PSET Policy vision of: A sustainable, well-coordinated and inclusive PSET system that maximises access to relevant and quality assured qualifications that lead to improved economic, social and cultural development opportunities for all.
Purpose of the Position is:
- The executive secretary is to provide high level administrative support and assistance to the CEO’s office
- Ensuring the installation and appropriate systems and tools for the effective performances of the CEO’s office
- Assisting the CEO in providing general office management, Board meeting and event coordination
- Facilitating flow of visitors entering and exiting the CEO’s Office
- Performing duties as requested by supervisors
The Successful Candidate must meet the following Position criteria:
- High School Diploma
- Minimum 3 years’ experience in administrative and secretarial duties
- Strong working knowledge of office procedures and protocols
- Experience in supporting a Board of Directors, including the preparation of Board packages, meeting agendas, and meeting minutes.
- Excellent organizational skills
- Excellent customer service skills, cooperative behaviour with good communication and interpersonal skills
- Has a proactive mindset and ability to multitask and prioritize work.
- Self-motivated person with high standards of personal excellence
- Fast Learner, reliable, punctual, and respect of self and others and commitment to work and in helping others
- Computer literate
- Practical thinker
- Fluent in English, Bislama or French
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