Full-Time CURRICULUM SUPPORT OFFICER (NATIONAL)
Job Description
- Opportunity to contribute to the education sector in Vanuatu
- Full time until December 2021
- Based in Port Vila, Vanuatu
The Program
On behalf of the Australian Department of Foreign Affairs and Trade (DFAT), Coffey is managing the delivery of support and technical assistance to the Vanuatu Ministry of Education and Training (MoET) as part of the Vanuatu Education Support Program (VESP II). The program supports the MoET implement its reform program that focuses on children having better access to an inclusive and quality basic education that is well managed and resourced through evidence-based decision making.
VESP II commenced in February 2019 and helps build on the Ministry’s reforms to date and support teachers and students in the senior Primary years. Coffey, through VESP II is seeking applications for the position of Curriculum Support Officer to join this program.
The Position
Reserved for Vanuatu Citizens
The VESP II Curriculum Support Officer will be located at the Curriculum Development Unit (CDU) at Malapoa and will work with the Curriculum Advisor, CDU staff and with Ministry Provincial staff including OVEMIS Officers. Along with the usual yearly distribution of materials to schools, there will be an initial focus to reconcile requirements received from school assessments from schools affected by TC Harold and coordinate the assembly and distribution of a large volume of teaching and learning materials.
Key duties
Reporting to the Principal Education Officer (CDU), the Officer will help to coordinate the procurement, production, scheduling (including printing, collation, packing and distribution) of classroom materials that help support the teaching and learning in schools. The Officer will assist CDU in their communication to schools via the Provincial Education Office.
The Support Officer will also liaise with the commercial suppliers who provide services or curriculum resources and the CDU team to coordinate the delivery of materials to schools. The Support Officer will support the CDU adhere to VESP procurement processes, and funding procedures to support associated activities.
Some key responsibilities will include:
- Support CDU staff and provinces to plan for the development of replacement kits;
- Confirm necesary materials with appropriate staff, and support procurement efforts;
- Support CDU in its reporting on progress of both the production and then the distribution of learning resources to schools, including verifying their receipt at the school level;
- Coordinate distribution to schools with appropriate communication, including what is being provided, how to use and how to store securely when not in use to ensure;
- Development of distribution plans so delivery of resources to all schools is managed through the agreed provincial sites;
- Track and monitor the delivery of resources to schools using Ministry’s OVEMIS system;
- Assist in the preparation of funding requests and associated documents; including distribution costs and resourcing;
- Assist the CDU Materials Distribution Officer in the collation and packing of curriculum materials prior to their distribution to schools;
- Assist CDU distribute VANSTA results and follow up with schools to ensure receipt;
- Undertake other duties as required by the CDU.
The Person
We are seeking applicants with experience in planning logistics for procurement and production, distribution and warehouse management. You will have demonstrated experience in consulting and negotiating with commercial suppliers as well as having knowledge of MoET or other government systems at central, provincial and local level. You will manitain accurate records throughout the distribution process and use your networking skills to confirm supply. Capacity of relevant provincial suppliers and contractors to support distribution and knowledge of development principles, including gender equality and social inclusion will be well regarded.
To be successful in this role, you must have good written and spoken English and have the ability to gather and document information in a form that is simple, accurate and timely. You will also have good negotiation skills and the ability to manage competing views to achieve resolution. You will be an effective communicator with excellent attention to detail and have the ability to work in a cooperative manner as part of a dynamic team and with a diverse range of people and cultures. Proficiency in English is essential and proficiency in French and / or Bislama is highly desirable.It is expected that you know how to use Microsoft Excel.
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